LEAVE TIME

The contractual leave time and approval/approval process is as follows:

CONTRACT & HANDBOOK ANNUAL LEAVE TIME SPECIFICS 
Sick / Family / Personal / Vacation / Bereavement 
2021-2022 

  Paraprofessional Unit – Articles 6.3 and 6.4  

• Sick: in first and second year 1 ½ days per month, 3rd year and beyond 15 days; 12-month get 3 additional in summer; maximum accumulation up to 225 sick days
   

• Personal: less than three years may use up to 2 days of sick; three or more years may use up to 5 days of sick
   

• Family: up to 3 days from sick balance  

• Vacation: none
   

• Bereavement: up to 3 days separate from sick leave for immediate family; up to 3 days of sick leave for other family; anything in excess of 3 days is deducted from sick balance 

 Secretaries/Nurses/COTAs – Article 9  

• Sick: hired after 6/30/00 15 days per year and maximum accumulation up to 280 sick days; hired before 6/30/00 18 days per year and maximum accumulation up to 330 sick days 

   
  

• Personal: up to 5 days from sick balance
   

• Family: up to 5 days separate from sick balance; no limit on number of days from sick balance
   

• Vacation: none in first year, issued on July 1st each year thereafter; hired before 10/1/82 – 15 days for 1st through 14th years, hired on or after 10/1/82 – 10 days for first 7 years and 15 days in 8th through 14th years; additional days added after 15 years  

• Bereavement: up to 5 days separate from other leave; anything in excess of 5 days is deducted from sick balance 

Operations & Maintenance – 10.2, 10.3, 10.4 and 10.5  

• Sick: 1 ½ days per month, up to a maximum of 18 days; new hires with less than three months of service and temporary employees are not entitled to sick leave during that period; maximum accumulation up to 360 sick days
   

• Personal: up to 5 days from sick balance  

• Family: up to 5 days separate from sick balance, plus no limit on number of days from sick balance
   

• Vacation: none in first year, issued on July 1st each year thereafter; prorated at 1 day per 2 months of employment for less than 12 months of service, then 10 days after 1 year through 5 years, then 15 days after 6 years, and more according to chart in contract
   

• Bereavement: up to 5 days separate from other leave 

Teachers – 6.3  

• Sick: new employees receive 23 days; each subsequent year 18 days; maximum accumulation up to 400 sick days
   

• Personal: up to 5 days from sick balance
   

• Family: no limit on number of family days from sick balance
   

• Vacation: none  

• Bereavement: All absences due to death in family deduct from accumulated sick leave 

Adult Educators – 11.1  

• Sick: new full-time employees receive 15 days, pro-rated for part-time employees; unused sick days do not carry over, employees reimbursed for 1/3 day’s pay for each day  

• Personal: up to 3 days (separate from sick balance)
   

• Family: up to 3 days
   

• Vacation: none
   

• Bereavement: immediate family up to 5 days; extended family up to 3 days; other family up to 1 day 

Middle Management – 7.1 and 8.2  

• Sick: hired after 9/8/98 12 days per year and maximum accumulation up to 200 sick days; hired between 1/1/96 and 9/7/98 15 days per year and maximum accumulation up to 260 sick days; hired before 1/1/96 18 days per year and maximum accumulation up to 330 days
   

• Personal: up to 3 days from sick balance
   

• Family: no limit on number of family days from sick balance  

• Vacation: Prorated in first year. Issued on July 1st each year thereafter; 15 days and 20 days after 7 years of service; maximum rollover of 5 days
   

• Bereavement: 3 days for immediate family plus 3 additional days deducted from sick leave for death in family 

Administrators – 14.1 

• Sick: hired after 7/1/01 12 days, hired before 7/1/01 15 days; maximum accumulation up to 330 or 360 days
   

• Personal: up to 5 days from sick balance
   

• Family: only in the case of death or serious illness requiring bedside or household attention, up to 5 days for each event separate from sick balance; any days in excess of 10 in a year, will be deducted from sick balance
   

• Vacation: 25 days a year
   

• Bereavement: covered under family leave clause 

Management/Confidential – IV 

• Sick: 18 days at the start of each year; maximum accumulation of 360 days for Group A and 330 days for Groups B and C
   

• Personal: up to 5 days from sick balance  

• Family: no limit on number of family days from sick balance
   

• Vacation: issued up front; 15 days each year and then 1 additional day each year, maximum accumulation of 25 days for Group A and 20 days for Groups B and C; maximum rollover of 10 days and maximum cash-in of 5 days
   

• Bereavement: up to 5 days separate from other leave; anything in excess of 5 days is deducted from sick balance 

School Safety Officers/Community Engagement Specialists – II  

• Sick: 10 days starting September 1st and prorated thereafter; maximum accumulation of 50 sick days
   

• Personal: up to 3 days from sick balance
   

• Family: no limit on number of family days from sick balance
   

• Vacation: none  

• Bereavement: None 

Request/Approval Process: 

For all 12 month employees using SchoolFront for attendance:

All absence requests/notifications must be submitted electronically through SchoolFront.  The submission of a digital ‘Absence Request/Notification Form’ automatically notifies the employee’s supervisor and the ‘Absence Request/Notification Form’ gets sent electronically to the supervisor for approval/notification.  This process also creates a record of the absence.  

For absences that are foreseeable, (i.e. personal business, vacation, medical appointments, etc.) employees should submit an 'Absence Request/Notification Form' in SchoolFront in advance.  For absences that are unforeseeable, (i.e. illness or family illness) employees must submit an ‘Absence Request/Notification Form’ in SchoolFront as soon as possible.  

Employees who fail to submit an ‘Absence Request Form’ in SchoolFront will be marked absent at the building/department level on the day of the absence and will receive a notification informing them of this.  In these instances, the employee must submit a ‘Change of Absence Request Form’ immediately upon their return to work.

In the case where an employee needs an extended leave of absence, including but not limited to a leave that may qualify under the Family and Medical Leave Act (FMLA), please contact Human Resources. Medical documentation may be required for such leaves and such documentation should only be managed by Human Resources, as it is confidential in nature.  

It is the employee’s responsibility to follow proper procedures for reporting and requesting all absences.  Failure to follow proper procedure may result in incorrect deduction from the employee’s leave time, the docking of pay, or counseling. Employees may use available leave time as provided by his or her collective bargaining agreement. Employees should refer to the appropriate collective bargaining agreement for detailed information regarding permissible leave time.

For all other 10-month employees:  

Until the SchoolFront attendance process is rolled out to all staff, the reporting process for 10-month employees is as follows:

Teachers: Teachers must report all absences through the BOCES SubService. Personal leave may not be taken the day before or after a holiday unless a request, specifying the reason, is made and approved.

Paraprofessionals/Teaching Assistants/Security Staff: Staff must report their absences by calling the school/supervisor at the phone line designated for reporting absences.  Paraprofessionals/Teaching Assistants/Security Staff are required to sign in using the attendance sheets in the main office of their school.  Failure to follow proper procedure, including failure to sign-in and sign-out on time may result in incorrect deduction from the employee’s leave time, the docking of pay, or counseling. Personal leave may not be taken the day before or after a holiday unless a request, specifying the reason, is made and approved.